What do event organisers charge

With a flat fee, there are no surprises to you or your client. Once you discuss the fee amount with honesty and transparency, you and the client can focus solely on making the event as great as possible. When you outline your flat fee it is normal to charge a fee for your services, plus a percentage based on the total vendor fees. Some planners prefer to charge clients a percentage of their total event budget.

The biggest difficulty with this method of charging is to present it to your client in a way that they will approve it. If you think you can run this by them without the client questioning your billing method then this is a possibility you should consider. You can adjust it lower if you feel necessary. At some point in your career, you will be asked to do a day-of coordination. These typically happen for weddings but sometimes for special events too.

When a client wants to hire you for day-of service, it means they have chosen their own vendors and work with them directly while you come in on the day of the event to make sure it runs smoothly. You can charge either by the hour or a flat fee for day-of coordination. You should assume 8 — 10 hours of work on the day of the event multiply that by your hourly rate to get a flat fee , but do not forget the preparation you will have to do.

We like to say you should prepare for at least one month to familiarize yourself fully with all aspects of the event you are coordinating.

The extra preparation prior to the event may take you an additional 10 — 20 hours so be sure you take this into account when figuring out your fee. Since day-of coordination events are less expensive for the client, they have grown in popularity in recent years due to a slower economy.

So even if you do not anticipate pitching this service, you may be asked for this by a client. A minority of planners choose to either heavily discount their client fees or charge nothing for their service, and make all their money by taking a commission from the vendors they hire.

This method of billing has some supporters and some who dislike it. Those against this method say that you are doing a dis-service to your client by selecting vendors who are not the best at what they do but they will pay you the highest commission. Supporters of charging a commission say they still select the best vendors they know, but they just go the extra step to work out a commission structure.

It may be a tempting way to undercut the competition but overall it will leave more clients questioning your vendor selection than not. By being transparent with your client like in method 2 above, you can better serve your client. There you have it — the five most common ways to charge for your service. If you would like to read more about starting your own business you can do so here. Overhead costs are made up of all non-labor expenses you have that are needed to put on the event.

For example things like additional phone bill costs, gas expenses, hiring temporary help, etc. So be sure to monitor these and incorporate them into your pricing. Building your own event planning business can be hard. If you want to learn more about pricing your service and starting a successful event planning business, our Event Planning Course is for you.

Check it out here. And the remaining portion two weeks prior to the event. Consultation fee — Planners often ask if they should charge a fee for the initial consultation. If you are just starting out, we do not recommend charging a consultation fee but if you are more experienced, we like this rule of thumb —.

Consultations are free within 10 miles of where you live. Sometimes clients try to fish for vendor, venue and theme ideas only to end up going with a different planner. If you would like to engage our services, I would be more than happy to get the right vendors involved. Decor charges — if you also do elaborate decor for the event you can charge extra for it.

If you do not view decor as an extra specialty you offer then just charge for your planning services as usual. If you found this article helpful please share it on Facebook. Hello, my name is Christina, I am not a student at any Hospitality Arts. But I am currently taking Business Management. I am also very interested in becoming an event planner. After reading this I got your full guide and the pricing there really took my business the next level.

It have me the confidence to charge high and get clients to pay me!! Excellent thorough article. I price my events like in 2 and have had success with that for over 5 years.

Thank you for this info. I combined this with the email you sent on pricing which is really good. Hi Denise, Glad this is helpful! Be sure you read the additional tips on how to maximize your income in the Day 3 email in our Free Mini-Course.

It goes over a couple extra things that really increase how much our students make! This is a very thorough analysis with a lot of good options. Events where some of the services are on a commission basis finalised by the planner and the rest arranged by the client directly, the charging method is a combination of commission and fixed rate. Charging by the hour is not a widespread practice in India for service-related jobs.

In some countries, however, the method of charging on a per-hour basis is followed. The client must accept the modalities used in deciding the total cost. GST: Billing will have to be guided by the provisions of the GST Act, and the event planner should provide the client with a clear picture of the total cost implications. For a commission-based model, the event manager must clearly understand the taxation pattern; otherwise, the planner may lose the entire margin in taxes.

Cash payment limitations: Payments by cash are not permitted beyond an allowable amount. Planners must keep the rule in mind while negotiating with clients. Let us now find out what skills or qualities will help planners in their business. But, before that, let us find out the work profile of event managers. Individuals or families generally organise the first category while most other occasions are business or institution-related.

When you understand your business thoroughly, it becomes easy to identify the skills and strategies necessary for improvement; and developing those areas can bring fast results. The best method depends on the suitability of a particular business. In your case, select a model that most of your customers are comfortable with and do not change the model on a case-to-case basis.

It is better to get GST registered even if you are outside the purview initially. At the cost of filing a simple nil return, you can gain credibility customers view registered businesses as reliable, responsible ; image and reputation are two vital business aspects for an event manager. Weddings are a big event in India. Charges depend on the total budget of the wedding and the variety of events organised. Another way that event planners may collect fees for services is by securing event space through venues that offer a commissionable rate.

These are fees typically provided to travel agents for booking tickets, hotel rooms, and other forms of transportation. Further, some clients may be aware that commissionable rates exist and do not expect their outside consultants to bill using any of the other identified billing methods we've outlined and still pay a commissionable rate. If accepting commissioned rates, it's best not to charge your client fees for your services using alternative billing methods.

There are scenarios when commissionable rates do make the most sense, such as a smaller nonprofit or association that may be hiring your services for a membership event or meeting and the bulk of the fees are paid directly by the attendees rather than the organization.

Another scenario may be if your client is purchasing client gifts from you, and you may also offer promotional items distribution services. In that case, simply negotiate for the promotional items and do not charge for your services on an hourly basis unless your client is aware of all charges upfront. Actively scan device characteristics for identification.

Use precise geolocation data. Select personalised content. Create a personalised content profile. Measure ad performance. Select basic ads. Create a personalised ads profile. Select personalised ads. Apply market research to generate audience insights. It was stylish, lavish and perfectly delivered right to the most tiny detail. So again a huge thank you for all your efforts again this year.

Our initial design and consultancy services for the quotation are all free. Should you decide to use our event organisers and their services, all of the subsequent design and planning work is included within our This fee also includes:.

Peri Peri offers a wide range of event consultancy services to suit all your event planning needs. This is by no means an exhaustive list, […]. What does the FEE include? Our Guarantees Our Insurance […]. Many top event venues require this and insurance documents as standard. With the increased scrutiny on social media platforms, you can rest assured that we take the privacy of your personal date very seriously. The benefit of this, is that everything you book is covered by our professional indemnity cover and public liability cover…and also comes with out no-nonsense guarantees.